QuickBooks Syllabus (Module-Wise)

Module 1: Introduction to QuickBooks

• Overview of QuickBooks
• Types of QuickBooks (Online & Desktop)
• Features and benefits
• Accounting fundamentals
• Dashboard and navigation
• Company setup overview

Module 2: Company Setup

• Creating a company file
• Company information setup
• Fiscal year settings
• Chart of Accounts setup
• User roles and permissions
• Preferences and settings

Module 3: Customer Management

• Creating customer records
• Customer categories
• Terms and payment settings
• Customer balances
• Customer statements

Module 4: Vendor Management

• Vendor setup
• Vendor profiles
• Payment terms
• Vendor balances
• Vendor reports

Module 5: Products and Services

• Creating products and services
• Inventory items
• Non-inventory items
• Service items
• Price levels
• Item categories

Module 6: Sales Process

• Estimates and quotations
• Sales receipts
• Creating invoices
• Recurring invoices
• Customer payments
• Credit memos
• Refunds and adjustments

Module 7: Purchase Process

• Purchase orders
• Vendor bills
• Bill payments
• Vendor credits
• Expense recording
• Recurring expenses

Module 8: Banking and Cash Management

• Bank account setup
• Bank feeds
• Downloading transactions
• Categorizing transactions
• Bank reconciliation
• Fund transfers

Module 9: Inventory Management

• Inventory tracking
• Stock adjustments
• Reorder levels
• Inventory valuation
• Inventory reports
• Inventory transactions

Module 10: Payroll Management

• Employee setup
• Payroll processing
• Salary components
• Payroll taxes
• Payslips generation
• Payroll reports

Module 11: Tax Management

• Sales tax/GST/VAT setup
• Tax codes
• Tax calculations
• Tax reports
• Tax adjustments
• Tax filing support

Module 12: Accounts Receivable (AR)

• Customer invoicing
• Payment collection
• Aging reports
• Customer statements
• Bad debt management

Module 13: Accounts Payable (AP)

• Bill management
• Vendor payments
• AP aging reports
• Vendor reconciliation
• Outstanding liabilities

Module 14: Fixed Assets Management

• Asset creation
• Asset categories
• Asset purchases
• Depreciation basics
• Asset disposal
• Asset reporting

Module 15: Job Costing and Projects

• Project setup
• Job costing
• Time tracking
• Project expenses
• Project profitability
• Project reports

Module 16: Budgeting and Forecasting

• Budget creation
• Budget monitoring
• Forecast preparation
• Variance analysis
• Financial planning

Module 17: Financial Reports

• Profit & Loss Statement
• Balance Sheet
• Cash Flow Statement
• Trial Balance
• General Ledger
• Custom reports

Module 18: Advanced Features

• Classes and locations
• Custom fields
• Recurring transactions
• Audit logs
• Data import/export
• Multi-currency transactions

Module 19: Integration and Automation

• Third-party integrations
• Payment gateway integration
• Inventory software integration
• Automation workflows
• App marketplace overview

Module 20: Data Migration and Final Project

• Importing customers and vendors
• Importing products and services
• Importing transactions
• Data validation
• Month-end closing process
• Complete business case study

Career-Oriented Learning Path

QuickBooks End User

• Modules 1–8
• Duration: 20–25 Hours

QuickBooks Accountant/Bookkeeper

• Modules 1–18
• Duration: 50–60 Hours

QuickBooks Administrator/Consultant

• Modules 1–20
• Duration: 60–80 Hours

Practical Assignments

1. Create a company and configure settings.
2. Set up Chart of Accounts.
3. Process complete sales transactions.
4. Process purchase and expense transactions.
5. Perform bank reconciliation.
6. Generate financial reports.
7. Manage inventory and payroll.
8. Complete month-end closing.
9. Prepare tax reports.
10. Final project: End-to-end accounting cycle in QuickBooks.